Landlords

We want to make it simple and easy for landlords to participate in Ellenville HA Housing Choice Voucher Program (also known as Section 8).

If a tenant approaches you about accepting a Housing Choice Voucher, there are four steps to follow.

Step 1: Screen the tenant to ensure you are making a good selection.

Step 2: Tenants with our Housing Choice Vouchers will have a form to fill out called Request for Tenancy Approval (RFTA). You should complete the landlord section of the form, along with the Disclosure of Lead-based Paint form. When the tenant submits both completed, signed forms to our office, we will contact you to schedule an inspection. You may submit the forms on behalf of the tenant, if you wish.

Step 3: We will inspect the unit to ensure that it meets HUD's Housing Quality Standards. We request that the landlord be present at the initial inspection. The utilities must be on and the unit must be ready for occupancy. The inspector will discuss any repairs that may be necessary with you.

Step 4: After your unit passes inspection, and the amount of rent you are charging has been approved, you and the tenant enter into an initial lease. When all of the final, signed documents have been received, we release payment to the landlord within at the first of the month and there afterwards.

About Your Lease Agreement

Landlords may also use their own lease agreement and EHA provide the rental lease agreement for both landlord and tenants to sign. The lease should not be signed and dated until after Ellenville Housing's approval.

DOCUMENTS NEEDED

EHA is required by HUD to confirm that housing assistance payments are issued to the legal owner or a legal representative of the owner. To comply with these requirements the Housing Authority will request the following information prior to approval of a HAP contract on a unit:

State or federally issued photo ID.
Proof of ownership in the form of a deed or title to the property to be assisted.
Copy of a management agreement if the property is managed by a third party management company or agent. (Proof of ownership is not required if a management agreement is provided).
Completed W-9 Form
Copy of the most recent mortgage statement indicating that the mortgage is current or a statement that the property does not have a mortgage.
Copy of the most recent paid property tax bill indicating that taxes are current.
Executed direct deposit authorization form.

The specific documents listed above are required for each property receiving HAP (Housing Assistance Payments).

GETTING PAID

Once EHA approves an eligible family's housing unit, the family and the landlord sign a lease and, at the same time, the landlord and EHA sign a HAP (Housing Assistance Payments) contract that runs the same term of the lease. Payments will be generated direct deposit monthly, following execution of the HAP contract. In addition, the landlord is expected to provide the services agreed to as part of the lease signed with the tenant and the contract signed with EHA.

The Housing Authority began the transition to direct deposit for Housing Assistance Payments.

Direct deposit is cost-effective for the Housing Authority;
Direct deposit is quick, safe, and reliable for Landlords;
No more trips to the bank and waiting in line.

All landlords must complete a direct deposit authorization form and participate in the direct deposit. The Housing Authority will no longer issue physical checks for Housing Assistance Payments.

HUD Landlord Resources